Workload Automation: The Key to Managing Windows Server Sprawl
Companies run many of their mission-critical processes on a growing array of Windows servers, virtual machines (VM), and server clusters these days. Instead of automating nightly batch streams on a mainframe, data centers run processes across multiple Windows servers or partitions using built-in schedulers like the Windows Task Scheduler applet or Microsoft SQL Server Management Studio.
Simple schedulers work well on individual servers with only a handful of tasks. But, scheduling becomes more difficult once you include dependencies, such as incoming files, the behavior of other applications, or the completion of business processes on other servers.
To manage this complexity, system administrators who use simple schedulers end up needing separate applications for monitoring, auditing, file transfers, and reporting. Each of these applications requires setup time and training, in addition to yearly maintenance fees. Add a few more virtual machines and suddenly you’re spending all your time and budget integrating and managing your applications with complex scripts, custom software, and no relief in sight.
If your data center is starting to get out of control, it’s time to consider workload automation (WLA).
Efficient Management of Server Sprawl
It’s important to be in control of processing in the data center. With only a handful of servers, it’s easy to know what is running, when it’s running, and what the dependencies might be.
But, you’ve grown from a handful of servers to several large servers running dozens of virtual machines, with more plans for growth. Logging in to each VM to manage a schedule of tasks can be time-consuming and prone to error. It becomes very difficult to get a big picture view of your data center.
A workload automation solution lets you log in once and access the processes on all of your servers and VMs. From a central interface, you can see the status of all active processes, see forecasted processes, and change schedules on any server in your network. If the change affects a process on another computer, you’ll see that too.
A workload automation solution provides analysis tools to help you see exceptions and take action to remedy them. These tools often employ an activity monitor so you can instantly spot any tasks that have been missed, have failed, or are delayed. Having a central location to see those exceptions makes it easier to keep your processes running smoothly to meet Service Level Agreements.
Adding Dependencies to Microsoft SQL Server Jobs
Microsoft’s SQL Server includes a simple agent that automates your SQL jobs with a time-based schedule. If your SQL job is dependent on the creation of a file, you either have to make sure that file is created by a certain time or schedule your job with plenty of lag time, which can hinder efficiency. WLA tools provide more flexibility by adding prerequisites to your SQL job before it runs. Simply set up a dependent job stream so that the SQL Server script waits for the file to arrive and then processes immediately. No more trying to schedule jobs hoping that the file arrives in time.
For routine job streams, such as nightly backups, a workload automation solution can simplify the process. Instead of scheduling separate SQL Server jobs to back up the database on individual Windows servers or VMs, tools with a grouping function let you set up one job and assign it to multiple servers
or virtual machines.
A file transfer that sends the backups to an offsite server can be the next step or a separate job that reacts to the completion of the backup. Either way, the transfer does not occur until that backup is complete. If your backup tends to take longer as your files grow, you won’t be caught with a partial file being transferred to the backup server. Each step in the process completes successfully before the next step begins.
Also, if there is a failure during the backup process, notification options let you know immediately and do not attempt the file transfer. You can even have the job log emailed to you to diagnose the problem and fix it before any other processes are affected or before your users are even aware of a problem.
Workload automation solutions with flexible workflows ensure that no jobs run out of order or without the resources needed to process successfully.
Cross-system Reactivity
When using multiple applications across multiple servers to handle your processes, it’s important that those systems talk to each other. Cross-system reactivity with a WLA tool allows you to create an event-driven schedule quickly, optimize resources, and improve efficiency.
If you have jobs on one of your Windows servers that are dependent on jobs completing on another Windows server, you can set up that scenario using job prerequisites or condition options. Because the central server knows the status of the servers and the processes running on each server or virtual machine, dependencies across systems are quickly set up and always run in the correct order and at
the right time.
Solutions run on Linux and UNIX systems as well, so dependencies on those servers are just another step in the job stream.
System Administrators Gone Wild?
Are your system administrators writing all kinds of scripts to compensate for the limitations of the Windows Task Scheduler? Scripting is necessary for some resource and dependency checking. Save their time for more important functions and save your money by using an automation tool to create those dependencies and monitor the status of your processes.
In addition to creating dependent job streams, workload automation also can manage output distribution from your processes so there is no need to script for emailing files to customers or other business divisions.
Auditing Across your Enterprise
The Windows Task Scheduler keeps track of all changes to the schedule for the individual server or virtual machine that it’s installed on. If you need to comply with government regulations such as PCI, HIPAA, or Sarbanes-Oxley, you could spend way too much time collecting that data and getting it in a form that is usable for your auditors.
WLA tools can track all changes to the schedule and each job across your entire network. A log of all changes is kept on the central server, which makes reporting quick and easy.
Containing Costs and Improving Efficiency
The Windows Task Scheduler is free, but you have to consider the entire cost of managing your network of Windows servers, often by purchasing separate monitoring and notification applications. Reduce the time you spend monitoring and managing servers by consolidating those scheduling and management tasks on one central server.
Enter Skybot Scheduler
Skybot Scheduler is the modern workload automation solution that seamlessly integrates business processes through event-driven scheduling across Windows, UNIX, and Linux servers.
More than just a job scheduler, Skybot Scheduler includes central monitoring and notification, robust analysis tools, built-in audit history, and file transfer management in a software package that installs and deploys in minutes.
